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Indirect Cost Allocation Tool for Government Contactors using QuickBooks

ICAT is designed to give Government Contractors using QuickBooks® an easy-to-use, affordable solution to achieve DCAA compliance. ICAT adds the capabilities needed to make QuickBooks a DCAA compliant accounting system, along with key tools for business development, contract management, and Incurred Cost Reporting.

ICAT integrates seamlessly with QuickBooks® providing:

  • Chart of Accounts Set Up
  • Automated Indirect Cost Allocation across Contracts
  • Indirect Rate Calculation
  • Incurred Cost Reporting
  • Budget and Provisional Indirect Rate Development

Many small businesses grow and manage successful operations using QuickBooks as their accounting system backbone. Using ICAT with QuickBooks, contractors have passed their DCAA accounting system review. An approved accounting system offers contractors more opportunities to qualify for Cost-Plus-Fixed-Fee type contracts, SBIR/STTR awards, and other new business.

Using ICAT with QuickBooks, Government Contractors can continue using trusted, familiar accounting software while gaining the flexibility to build the accounting system that works best for their business.


ICAT is available in three editions to suit the needs of your business.
  • Starter Edition supports basic reporting requirements for entry level government contractors
  • Standard Edition provides additional project management features for T&M and Cost-type contracts
  • Advanced Edition includes the Incurred Cost Submission Worksheet and Budget Development features

Feature Comparison

Feature Starter Edition Standard Edition Advanced Edition Description
Company Setup Wizard Quickly build a Chart of Accounts in QuickBooks and instantly create a rate model from one of the built-in templates
Rate Model Editor Build your own Indirect Rate Model
Indirect Rate Calculation Report The Indirect Rate Calculation Report provides information on the computation of the contractor's indirect rates from the pool and base components
Contract Cost Report Direct costs and indirect costs allocated to jobs report consistent with the built indirect rate model
Enhanced Reporting Create reports over any time period, export any report to Excel, enhanced printing
Allocation Centers Allocate indirect costs based on square footage, head count or other non-cost units
Contract Profit and Loss Report Profit & Loss reports by job
Indirect Rate Variance Report Direct and Indirect Rate reports by job and a comparison of the two to view contract performance
Labor Distribution Report Labor hours and costs report by job amounting to total gross payroll
Contract Status Report - Cost Type Report Contract revenue, costs, and resulting profit/loss report viewed over the life of the contract
Contract Status Report - Time & Materials Report Billing rates, contract funded amounts, costs, and resulting profit/loss report viewed over the life of the contract
Labor Rate Calculator Calculate an hourly billing rate based upon annual salary, provisional or actual rates, and a fee amount
Cost Allocation Workbook Display cost pools components and final costs graphically
Incurred Cost Submission Worksheet Completion of major portions of DCAA's Incurred Cost Submission worksheet directly from QuickBooks and ICAT
Budget Development Establish your Provisional Indirect Rates. Our Budget Development and Provisional Indirect Rates feature enables you to develop your budget to support your Forward Pricing Rate Proposal.


Starter Edition Standard Edition Advanced Edition
Initial Purchase $1,250 $2,000 $3,000
Upgrade from ICAT 2.0 Starter Edition $750 $1,750
Upgrade from ICAT 2.0 Standard Edition $1,000
Annual renewal $400 $750 $1,500

System Requirements

  • Compatible with QuickBooks 2011, 2012, 2013, 2014, 2015, 2016 and 2017
  • Works with:
  • Multi-User Capable
  • Internet connection required for product registration.
  • Microsoft .Net Framework version 4.0
  • Operates in PC computer systems using Windows XP, Windows Vista, Windows 7, Windows 8, Windows 10 and Windows Server 2008 Release 2 and above
  • Currently ICAT is not integrated with QuickBooks Online. For a cloud based solution, we encourage a hosted QuickBooks solution. For more information, contact us.

QuickBooks® and Intuit are registered trademarks and service marks of Intuit Inc., displayed under license.

ICAT™ is a trademark of ICAT Systems.